Internship offer letter

Offer an internship with dates, supervisor, hours and what they will learn, all in writing.

A good internship is a promise of learning in return for effort. This letter puts both sides of that promise in writing: dates, hours, who is in charge and what they will take away.

Why use it

Students and their schools often need a written offer before they can confirm a placement.
Naming a supervisor and learning goals makes the internship useful, not just free help.
Clear start and end dates avoid awkward conversations when the placement finishes.

How it works

Add your business details and, if you like, your logo.
Enter the internship title, dates, place, hours and supervisor.
Describe what the intern will learn, and add a stipend if you are paying one.
Set a reply-by date, check the wording, then download and send.

Good to know

Intern comes from the French interne. It was first used for junior doctors who lived and worked inside the hospital.
Interns remember the supervisor more than the company. A 15-minute check-in each week makes a remarkable difference.
Agree one small project they can finish and show off by the end. It gives them something real for their CV.

Questions

Do I have to pay an intern?

It depends on your country and the kind of internship. In many countries, an intern doing real work for the business is treated as a worker and must be paid at least the minimum wage, while some school-linked placements are treated differently. Check your local rules.

What should an internship offer letter include?

The role, start and end dates, hours, place of work, supervisor, any stipend, and what the intern will learn. A reply-by date keeps things moving.

Can I use this for an industrial training or school placement?

Yes. Name the programme in the School or programme field. Some schools have their own forms too, so ask the student if anything else is needed.

Is my information saved?

Only on your own device, so your details are filled in next time. Nothing you type is sent to us, which matters when a letter holds someone's personal details.

Please note

Provided free, as is, as a starting point for your own letter. It is not legal, HR, tax or financial advice, and it does not make a letter legally valid or binding. Employment rules differ by country, and sometimes by state or sector, so check the letter against your local law and any contract, handbook or collective agreement before you send it. You are responsible for what you send. Do not use this to create false or misleading documents. Rules on internships, minimum wage, working hours and young workers vary widely. In many countries an unpaid internship is only allowed in narrow circumstances. Check your local law or ask an adviser before offering an unpaid or low-paid placement.