Resignation letter

Resign politely and clearly: last day, notice, thanks and a handover offer. No bridges burned.

Leaving a job well matters as much as starting one. This letter says the essentials (your role, notice and last day) and thanks people properly, so you leave with your reputation intact.

Why use it

A clear written resignation fixes the date your notice started, which avoids arguments over your last day.
A gracious letter keeps the door open for references, future work and a good word in a small industry.
It is short and calm, so you can say what is needed without saying anything you will regret.

How it works

Put your employer's name in the business field. You are the signer, so your own name goes there.
Add your manager's name, your job title, notice period and last working day.
Add a reason, a thank-you and a handover offer if you would like to.
Read it through, then download it and hand it to your manager, ideally after telling them in person.

Good to know

Resign comes from the Latin resignare, meaning "to unseal" or "to give back".
Tell your manager in person or on a call before you hand over the letter. Hearing it first from a document can sting.
Before your last day, save copies of your payslips, contract and any certificates of work. Ask for a reference while people still remember your work well.

Questions

How much notice do I need to give?

Whatever your contract says. If you do not have a written contract, many countries set a legal minimum based on how long you have worked there. One month is common, but check yours.

Do I have to give a reason for resigning?

Usually not. A short, positive reason is polite but optional. Keep complaints for a private conversation or an exit interview, not the letter.

Who goes in the business and signer fields?

The business is your employer, the organisation you are leaving. The signer is you. The recipient is your manager or HR.

Is my information saved?

Only on your own device, so your details are filled in next time. Nothing you type is sent to us, and certainly not to your employer.

Please note

Provided free, as is, as a starting point for your own letter. It is not legal, HR, tax or financial advice, and it does not make a letter legally valid or binding. Employment rules differ by country, and sometimes by state or sector, so check the letter against your local law and any contract, handbook or collective agreement before you send it. You are responsible for what you send. Do not use this to create false or misleading documents. Check your contract for your notice period and any terms about leave, final pay or restrictions after you leave. Once your employer has accepted a resignation, in many places you cannot withdraw it without their agreement, so be sure before you send it. If you are resigning because of how you have been treated, get advice first, as the way you resign may affect any claim.